General Information


  • 1. When can I apply?

    Now via the ‘Apply Now’ link. Applications close 30 September 2017.

  • 2. How do I apply?

    Simply fill out our online application form with your details and images of the product/s you wish to sell. Make sure they are “saved for web” (email friendly) first, to prevent uploading issues.

  • 3. What happens when I apply?

    Once you complete your application, you will receive a message on screen and via email that your application was successfully submitted. During times of high-traffic on the website, there may be a delay. Please be patient once you’ve pressed submit, and allow a couple of minutes for your confirmation. Don’t click away or hit refresh.

    If you haven’t received a confirmation email from us, please check your junk mail. If you don’t receive a confirmation you’re welcome to contact us to confirm that your application has been received. We make every effort to respond to all applicants within two weeks of the closing date. All results are sent directly to applicants via email, so please ensure the email you supply is current. If you haven’t heard from us please be patient. We’ll be in touch when results are available. We understand that you are keen to find out, however please do not email us to ask as this creates additional workload and only delays us further. We reply to every application we receive. If you have not received a response to your application four weeks after applications close, please email us . Can I get feedback?

    Due to a high volume of applications, we’re unable to provide feedback for individual applications. To ensure your application has the greatest chance of success, be sure to read our Selection Criteria .

  • 5. I got accepted. What’s next?

    If you’re a successful applicant, you’ll be sent an acceptance email. This email will include all details regarding payments, and other important information about the day.
    Once payment is received, your participation in the event is considered fully confirmed.
    We will select an image from your application to announce your participation in WESAF through our social media channels. We’ll also provide you with some promotional support to help with your own marketing activities in the lead up to the event.
    One of the images from your application will be chosen to announce your involvement in the markets through our media channels, and we will also provide you with promotional tips and collateral to help with your own marketing efforts.
    Closer to the event, you will receive several emails containing important information, such as stall allocation, floor plans, bump-in and bump-out process and other details. It is a condition of inclusion in the WESAF Arts and Design market that you read, understand and comply with this information.
    What if I have to cancel?

    If you need to cancel your application before you have paid, you may email us to let us know and we will remove your application from the market.
    Once an offer to participate in the markets is paid and confirmed, cancellation fees begin to apply.
    ● If you cancel within 7 days from receiving your contract any stall fees paid will be refunded, minus a $100 administration fee.
    ● If you cancel 6 weeks or more prior to the event date you will be refunded 75% of your stall fees.
    ● If you cancel between 6 weeks and 3 weeks of our event you will be refunded 50% of your stall fees.
    ● Cancellations less than three weeks prior to the event you will not receive a refund.



  • 2. What certification do I need?

    To qualify for a food stall you will need a temporary or annual food license with the Brisbane City Council. Details can be found here .
    To qualify for a food truck you will need an annual food license with the Brisbane City Council. Details can be found here Do I need EFTPOS or credit card facilities?
    West End has an abundance of ATM facilities for shoppers. However to make transactions easy and to avoid issues with ATMs running out of cash, we recommend each stallholder organises mobile EFTPOS facilities through their bank, or uses PayPal Here LOGISTICS

  • 3. Is there wifi access?

    Unfortunately we can’t provide internet access to stallholders. If you require internet access, please BYO a tested solution to the event.

  • 4. Can I access power at my stall?

    Power is available and can be fitted and supplied upon request for an additional charge.

  • 5. Is there refrigeration or cold storage available?

    There is a shared cold room facility at the event. Space can be arranged at an additional cost. Please specify your needs upon application.

  • 6. Is there access to running water?

    Unfortunately there is no plumbing offered for stalls. Water access can be arranged for cleaning, drinking. Please inquire for further information.

  • 7. Can I only trade for part of the day?

    Stallholders must trade for the full day at the market.